PIH updates guidance on privacy protection

Social Security cardsLate yesterday HUD’s Office of Public and Indian Housing (PIH) issued Notice PIH 2015-06 to provide guidance on safeguarding personally identifiable information. The notice, which revises Notice PIH 2014-10, defines personally identifiable information, or PII, as follows:

Information that can be used to distinguish or trace an individual’s identity, such as his/her name, social security number, biometric records, etc., alone or when combined with other personal or identifying information that is linked or linkable to a specific individual, such as date and place of birth, mother’s maiden name, etc.

The notice begins by stating that HUD expects all of its third-party business partners, including PHAs, to safeguard the PII that they collect in accordance with the Privacy Act of 1974 and other federal, state, and local laws that regulate the treatment of this information. After citing basic requirements for protecting PII and listing sources of federal guidance on the subject, the notice goes on to enumerate the rules that PHAs should follow to ensure compliance with these requirements. The notice also contains new guidance to assist PHA system administrators and users to fulfill their requirements for information technology security awareness training.

To stay updated on the latest program information, subscribe to the PIH Alert and receive a daily email with news and analysis for PHAs and housing professionals.

NMA’s online PHM certification now revised and updated for 2015!

NMA trainer and consultant Cara Gillette will be presenting a hands-on ACOP workshop at this year's NMA Housing ConferenceDid you know you can receive an official PHM certification without leaving your desk? Nan McKay and Associates and HTVN are now offering our Public Housing Management (PHM) certification online.

Newly updated for 2015, it includes all the latest program information, including new HUD guidance on flat rent, the equal access final rule, the capital fund final rule, VAWA 2013, and more.

The 32-hour class is led by NMA senior trainer Cara Gillette, a seasoned expert in public housing management who will guide you through PHM’s key principles and best practices:

Upon completion of this Nan McKay certification course, learners will understand all of the elements of public housing management and their impact on the PHA’s PHAS scores. This course covers basic public housing program information, HUD requirements for fair housing, factors of eligibility, tenant selection and wait list management, rent calculation, the occupancy cycle, resident relations strategies, managing a budget, and an overview of the Public Housing Assessment System (PHAS).

NMA’s longtime partnership with HTVN offers students the opportunity to enjoy many training options and earn a Nan McKay and Associates certification upon successful completion. NMA and HTVN are the only IACET-approved training and certification companies serving the affordable housing and public housing industries, which means you get the highest quality training plus the certification to show your achievement. IACET is a nonprofit association dedicated to quality continuing education and training programs, and is the only standard-setting organization approved by the American National Standards Institute (ANSI) for continuing education and training.

Other available online NMA certifications include:

For more details, email sales@nanmckay.com. And don’t miss this recent blog post with tips to help you get the most out of your online training.

NMA senior associate Cara Gillette trains, consults, and provides technical assistance nationwide in fair housing, public housing management, hearings, economic self-sufficiency, and governing boards. Prior to joining NMA, she administered public housing and Section 8 waiting lists, served as hearing officer, managed public housing, and oversaw resident economic development programs at the San Diego Housing Commission. She has previously written for the NMA blog on Section 3 best practices.

Friday news roundup 4/24/15

FHEO-disabilityCBPP: House and Senate budget plans share 10 flaws

HUD: Fair Housing Month focus on disability discrimination

Next City: New play tells stories of Chicago public housing

Next City: 88,000-plus New Yorkers apply to go in through “poor door”

Next City: Results from HUD’s 1990s Moving to Opportunity program

NHC: The connection between affordable housing and health

NHC: Help! What degree should I get for a career in affordable housing?

Are you interested in a career in affordable housing? NMA is currently hiring at our San Diego, Miami, and Chicago offices, and we’re also holding open auditions next week for new NMA trainers! Don’t delay, audition signups end Tuesday.

NMA’s seminar calendar for Q3 2015 is now available!

We’re pleased to announce the release of NMA’s seminar calendar for the third quarter of 2015. You can view a list of the training opportunities that Nan McKay and Associates is offering from now through the end of September on this page at our website. Start planning your summer training now and save! If you register at least 45 days in advance for most seminars, you’ll receive a 10 percent discount. (The discount does not apply to seminars hosted by housing authorities or associations.) Our seminars have been updated for:

  • Notice PIH 2014-12, the flat rent interim notice mandated by the 2014 appropriations act, issued May 20, 2014
  • The Federal Register notice implementing other program changes contained in the 2014 appropriations act, including biennial inspections, issued June 25, 2014
  • The final rule implementing changes from the Housing and Economic Recovery Act of 2008 (HERA), published June 25, 2014
  • Notice PIH 2014-20, issued August 28, 2014, which provides guidance on how the equal access final rule applies to PIH-assisted housing programs administered by PHAs
  • And more!

Having trouble finding the class you want? We can bring the seminar to you. Email sales@nanmckay.com for more information about our affordable onsite training options.

Friday news roundup 4/17/15

CBS SF Bay Area: George Lucas planning massive affordable housing project on his Marin County land

The HUDdle: This month we celebrate the passage of the 1968 Fair Housing Act

Next City: Busting 3 myths about public housing

NHC: What to make of the personnel changes at HUD

Urban Institute: Tackling truancy with the local housing authority

Friday news roundup 4/10/15

On Friday, April 24, NMA trainer Terry Provance will be providing an update on the Violence Against Women Act (VAWA) 2013 in a Housing Help Session from 10 a.m. to noon Pacific time. The session will be applicable to both the voucher and public housing programs and will focus on the following topics:

  • What’s new for your agency in VAWA 2013
  • Basic requirements, including notification, confidentiality, and how VAWA applies to both applicants and participants

To register for the session through our online store, click here. Remember: With one registration and a speaker phone, everyone on your staff can benefit from the session. And to stretch your training dollars even further, NMA offers PIH Alert subscribers a $30 discount on Housing Help Sessions! In other news:

The HUDdle: Housing discrimination because of HIV/AIDS is illegal

NLIHC: White House assesses impact of Senate and House budget resolutions on federal programs

Q&A: Occupancy of accessible units

QUESTION    My agency will have a vacancy soon in a unit that is fully wheelchair accessible. We have a request for an accessible unit from a resident who lives in another development. Her current unit has a ramp but she says the kitchen and bathroom are too small to turn around in her wheelchair.

We also have an applicant on the waiting list who has requested an accessible unit. He currently lives in a shelter. Can we offer the unit to the applicant instead of the resident? The applicant seems to have a greater need and we’d like to avoid the costs involved in a transfer.

ANSWER    No, the PHA may not offer the accessible unit to an applicant before offering it to a resident. The controlling regulation is at 24 Code of Federal Regulations 8.27. Here’s an excerpt from Notice PIH 2010-26, which contains the current HUD guidance on occupancy of accessible units:

When an accessible unit becomes vacant, the PHA shall:

  1. First, offer the unit to a current occupant with disabilities in the same development that requires the accessibility features of the vacant accessible unit and occupying a unit not having those accessibility features. The PHA must pay moving expenses to transfer a resident with a disability to an accessible unit as an accommodation for the resident’s disability.

  2. Second, if there is no current resident in the same development who requires the accessibility features of the vacant, accessible unit, the PHA will offer the unit to a current resident with disabilities residing in another development that requires the accessibility features of the vacant, accessible unit and occupying a unit not having those accessibility features.

  3. Third, if there is no current resident who requires the accessibility features of the vacant, accessible unit, then the PHA will offer the vacant, accessible unit to an eligible, qualified applicant with disabilities on the PHA’s waiting list who can benefit from the accessible features of the available, accessible unit.

  4. Fourth, if there is not an eligible qualified resident or applicant with disabilities on the waiting list who wishes to reside in the available, accessible unit, then the PHA should offer the available accessible unit to an applicant on the waiting list who does not need the accessible features of the unit. However, the PHA may require the applicant to execute a lease that requires the resident to relocate, at the PHA’s expense, to a non-accessible unit within thirty (30) days of notice by the PHA that there is an eligible applicant or existing resident with disabilities who requires the accessibility features of the unit.

Note that Notice PIH 2010-26 states that the PHA must pay moving expenses for a resident transferring to an accessible unit, and also for moving a resident to a non-accessible unit when necessary. HUD has discussed the costs involved in such a transfer in Chapter 11 of the Public Housing Occupancy Guidebook:

The reasonable cost of transfers includes not just the cost of packing, moving, and unloading, but also the cost of disconnecting and reconnecting any existing resident-paid services such as telephone and cable television.

Are you a PIH Alert subscriber? Every Friday, the PIH Alert includes one frequently asked question (FAQ) submitted by our readers. Sign up today for a free 30-day trial subscription! Email sales@nanmckay.com to get started. To submit your question, email Annie Stevenson at annie@nanmckay.com with the subject line “FAQ Friday.”

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