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PIH Posts 2018 Admin Fee Rates

Posted by NMA on Feb 20, 2018 11:05:08 AM

HUD’s Office of Public and Indian Housing (PIH) posted the 2018 administrative fee tables for the voucher program. As a document accompanying the tables explains, there are two fee rates for each PHA, Column A and Column B. As usual, the Column A rate applies to the first 7,200 unit months leased in calendar year (CY) 2018, and the Column B rate applies to all remaining unit months leased. These fees apply to PHA-owned units as well as to non-PHA-owned units. As the document also explains:

  • PIH will once again follow a “hold harmless” rule. So PHAs that would otherwise have seen their fee rates go down in 2018 will receive the 2017 rates instead.
  • The fee rates for each PHA are those rates covering the areas in which each PHA has the greatest proportion of its participants. A PHA with participants in more than one fee area may request that the PIH office establish a blended fee rate schedule that will consider proportionately all areas in which participants are located. Once a blended rate schedule is calculated, it will be used to determine the PHA’s fee eligibility for all quarters of CY 2018. A PHA that received a blended fee rate schedule for 2017 will not receive it automatically for 2018. Instructions for applying and the deadline date for submitting requests will be detailed in the 2018 HCV funding implementation notice.
  • A PHA that operates over multiple counties may request higher administrative fees. To request higher fees, a PHA must submit specific financial documents to the Financial Management Center (FMC). Documents, submission requirements, and the deadline date for submitting requests will be detailed in the upcoming implementation notice.
  • Current administrative fee disbursements are based on the most recent leasing data available and an estimated proration. PHAs should not assume that the fees actually earned for CY 2018 will match the funds being disbursed. Each PHA’s fee eligibility will be calculated after the Voucher Management System (VMS) data for each quarter is available. Each PHA’s fees will be prorated if necessary to ensure that fees granted do not exceed appropriated funds.
  • Due to the new billing requirements under the final portability rule, receiving PHAs must calculate the lesser of 80% of the initial PHA’s column B administrative fee rate (then prorated to the national proration level) or 100% of their own column B administrative fee rate (then prorated to the national proration level). The PHA may use a national proration rate of 77% for CY 2018 billings. Going forward, although the national proration level will change, the “lesser of” calculation provided in the final portability rule will continue. An example of the prorated calculation is provided.
  • In addition to the voucher program, the 2018 administrative fee rates apply to the Moderate Rehabilitation program and the Five-Year Mainstream program.

You’ll find links to the 2018 administrative fee tables and the document that accompanies them on the HCV home page.

Topics: financial management, PIH Alert, PIH notices, portability, Program News and Notices, Industry News

Register now for free Q&As at The Housing Conference

Posted by NMA on Apr 11, 2017 12:39:24 PM

The Housing Conference in Boston

Signups for Q&A sessions at The Housing Conference are now open!

We’re thrilled to be taking our fifth annual national housing conference to Boston this August. Included with every conference registration is the opportunity to reserve a free, one-hour Q&A session with one of our NMA experts, including Nan herself!

If you’re registered for the conference and want to sign up for a session, click here and reserve your time now. The Q&A sessions are limited to registered attendees and will be filled on a first-come, first-served basis.

The tentative agenda has just been updated, and when you register now you'll receive early bird pricing!

Join us August 21-22, 2017, for two fantastic days of networking, learning, and exploring the beautiful and historic city of Boston, Massachusetts. Industry experts will present sessions and panels on the latest topics in affordable housing, including:

  • An update on UPCS-V, the proposed inspections protocol to replace HQS
  • How to deal with generational differences in the workplace
  • What you need to know if you're a new executive director
  • Nan McKay's annual legislative update, including new rules and notices
  • Best practices in PBV and RAD PBV
  • Public/private partnerships and grant funds
  • What you need to know before applying for MTW
  • Understanding tax credits and RAD finance
  • Best practices in managing FSS, plus how to start a new FSS program in PBRA
  • What's new in capital fund finance
  • Best practices in PBRA and RAD PBRA
  • Effective waitlist management
  • What's new in fair housing
  • Best practices in SEMAP
  • CDBG-DR and resilience
  • Roundtable panel session with NMA Housing Awards winners
  • And more!

Visit our website to register!

Topics: capital fund, CDBG, fair housing, financial management, FSS, HQS, inspections, LIHTC, MTW, NMA Housing Awards, PBRA, PBV, Program News and Notices, RAD, SEMAP, The Housing Conference, UPCS-V

2 new notices on MTW expansion slated for publication

Posted by NMA on Jan 19, 2017 2:21:49 PM

MTW expansion

Yesterday on the Moving to Work (MTW) demonstration webpage, HUD’s Office of Public and Indian Housing (PIH) announced that it will be soon be publishing two notices to implement the 2016 MTW expansion statute.

The first notice, to be published in the Federal Register on January 23, 2017, details the implementation and continued operations of MTW agencies selected through the expansion. It also requests comments on all areas of the notice, in addition to other particular areas of the notice where specified. The 91-page prepublication copy covers the following 12 topics:

  • Purpose and applicability of the program
  • Waivers, including general, conditional, and cohort-specific waivers
  • The term of participation
  • Funding, the MTW Block Grant, and Financial Reporting
  • Program-wide and cohort-specific evaluation
  • Program administration and oversight
  • The Rental Assistance Demonstration (RAD) program
  • Applying MTW flexibilities to special purpose vouchers
  • Regionalization
  • The applicability of other federal, state, and local requirements
  • Sanctions, terminations, and default

The second notice, Notice PIH 2017-01, solicits applications for the first cohort of PHAs under the expansion and announces the selection criteria that will be used to admit eligible PHAs to the program. Although numbered as the first PIH notice of the year, note that the copy of the notice linked in the announcement does not yet contain a date and has not yet been posted to HUDClips. The 28-page notice provides:

  • An overview of the MTW expansion
  • The anticipated program structure
  • The program terms and conditions
  • A list of the eligibility requirements, including who is not eligible
  • Requirements for submitting applications, including the application contents, organization, and detailed instructions
  • An explanation of how PHAs will be evaluated, including application evaluation criteria and other information regarding the selection process
  • Administrative and contact information

Notice PIH 2017-01 also contains three attachments: Attachment 1, Eligibility Checklist; Attachment 2, Commitment to Participate in First Cohort Policy Evaluation; and Attachment 3, Moving to Work Certifications of Compliance. For more information on both notices, you can visit the MTW expansion page at HUD’s website.

If your agency is interested in applying under the MTW expansion, NMA can help. We have extensive experience working with MTW agencies, including as partners during the application process, and we can guide you through questions such as the kinds of things MTW agencies can do, how you intend to measure performance, guidance and insight into what HUD is looking for from newly sanctioned agencies, and more. For more information, call (800) 783-3100 or email sales@nanmckay.com.

Topics: financial management, MTW, PIH notices, Program News and Notices, RAD

Preventing Shortfall: Lessons Learned

Posted by NMA on Sep 1, 2016 2:27:29 PM

NMA's Steven Rosario will lead a session on preventing shortfall in the housing choice voucher program

In his current role as HCV program director, NMA's Steven Rosario oversees the operations of Miami-Dade County’s housing choice voucher program. He previously served as director of some of the largest voucher programs in the nation, administering more than 45,000 vouchers in Chicago and San Francisco.

With extensive experience in program and project designs, Steven is a high-energy, fiscally conscious, and goal-driven leader who has earned a reputation for building and leading strong and collaborative team efforts. He approaches each new challenge with a flair for innovation, creative problem-solving, and measured risk-taking to drive positive change in affordable housing programs. Steven will be presenting the following session at The Housing Conference.

Executive Leadership for Performance Excellence

Preventing Shortfall: Lessons Learned
Presenter, Steven Rosario

Housing authorities have historically been challenged with maximizing utilization without going over budget authority. This session will cover various funding scenarios and highlight the pitfalls that may result in a program shortfall. Topics to be discussed include:

  • Program reserves: How much should you keep?
  • PHA vs. HUD held reserves
  • Disbursements vs. budget authority
  • Prior calendar year HAP payments
  • Cash vs. accrual accounting
  • VMS updates
  • Utilizing results of 2-year tool
  • Impact of the PUC

The session will provide you with the guidance to ensure a PHA’s financial and program operations teams are tracking, updating, and reporting accurate and meaningful data. Along with this, the session will provide PHA with strategies on working with HUD’s shortfall prevention team.

The Housing Conference, presented by NMA and HAI Group, will spotlight three tracks: an executive track, a regulatory track, and a best practices track. Go here to view a list of the session descriptions that have been published so far.

Topics: executive management, Executive Team, financial management, HCV utilization, The Housing Conference, VMS

HUD publishes proposed rule on admin fee formula

Posted by NMA on Jul 6, 2016 11:48:16 AM

HUD publishes proposed rule on admin fee formulaToday in the Federal Register, the Department of Housing and Urban Development (HUD) published a proposed rule titled “Housing Choice Voucher Program—New Administrative Fee Formula.” The notice follows a 2015 study suggesting changes to HUD’s method of calculating fees.

HUD’s current method of allocating HCV administrative fees is based on local fair market rents (FMRs). Under the proposed new admin fee formula, fees would be calculated based upon six cost variables:

  • Program size
  • Wage rates
  • Benefit load
  • Percent of households with earned income
  • New admission rate
  • Percent of families that live a significant distance from the PHA’s headquarters

According to today’s notice, the new admin fee formula is expected to provide a more accurate estimate of PHA-specific costs than the current method. HUD estimates that under the new formula, $122 million would be transferred between PHAs, primarily from large to small PHAs.

Comments on the proposed rule are due by October 4, 2016. More information is available on the administrative fee study website.

Interested in learning more about how to maximize your funding? NMA offers several related classes, including HCV Financial Management, with an upcoming session in Seattle, WA, and HCV Financial Accounting and Reporting, with an upcoming session in Richmond, VA. For more information, contact sales@nanmckay.com.

Topics: financial management, FMR, Program News and Notices, proposed rule

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