Affordable Housing News

PIH issues 2017 HCV funding guidance

Posted by NMA on Apr 27, 2017 12:35:49 PM

Yesterday HUD’s Office of Public and Indian Housing (PIH) issued Notice PIH 2017-07 to provide guidance on funding for the housing choice voucher (HCV) program for calendar year 2017. The notice discusses eligibility for potential shortfall funding as well as calculation of administrative fees.

The notice explains that HUD is currently operating under a continuing resolution (CR) which provides funding at 2016 levels. The CR will remain in effect until another CR is enacted, an appropriations bill is enacted, or April 28, 2017.

Based on possible funding scenarios if a full-year CR is enacted, or if an appropriations act is enacted at either the House or Senate proposed levels, a deeper HAP proration than previously experienced may occur.

Below are a few highlights from the 5-page notice:

  • PHAs identified by the shortfall prevention team as having a potential shortfall must cease issuing vouchers to applicants and rescind vouchers issued to applicants who have not yet leased a dwelling unit. Affected agencies must also stop absorbing portable vouchers and must not issue tenant-based vouchers to families who wish to move out of project-based voucher (PBV) units.
  • There is currently no full-year CR or full-year appropriation in place for HUD to provide shortfall funding to any agency. If shortfall funding is made available, a PHA’s eligibility for such funding will be contingent on the PHA having taken the actions described above.
  • PIH intends to make available up to $10 million in administrative fee funding, subject to availability under a full-year CR or appropriation, for homeownership fees, special fees for multifamily housing conversion actions, audit costs for HCV voluntary transfers, and special fees for receiving PHAs where portability vouchers are a significant portion of vouchers under lease.
  • Applications for blended rate fees (by PHAs serving multiple administrative fee areas) must be submitted by Monday, May 22, 2017. Requests for higher administrative fee rates for PHAs serving large geographical areas are also due by May 22.
  • Requests for blended rate fees and higher administrative fees may be submitted via email or regular mail, but PHAs may not submit requests using both methods.

Topics: appropriations, PBV, PIH notices, portability, Program News and Notices

Are your NMA Master Books up to date?

Posted by NMA on Nov 2, 2016 9:36:18 AM

NMA’s revision services team has been working hard to get the latest editions of our Master Books written, published, and shipped to you!

2016: COMING SOON! For 2016, the NMA Public Housing Master Book has been brought current with all recent regulatory requirements and guidance, including:

  • Sweeping changes brought about by the final rule on streamlining administration regulations, issued March 8, 2016, including modifications regarding verification, utility reimbursements, annual and interim reexaminations, and proration of assistance for mixed families, among other areas of program administration
  • Implementation guidance on the final rule as described in Notices PIH 2016-05 and PIH 2016-06
  • Updates regarding the use of arrest records in denials and terminations per Notice PIH 2015-19
  • Other minor modifications and clarifications to bring the content current with HUD regulations and guidance

2016: COMING SOON! For 2016, the NMA Housing Choice Voucher (HCV) Financial Management and Reporting Master Book has been brought current with all recent regulatory requirements and guidance, including:

  • Clarifications for HAP funding allocations based on the 2016 appropriations act, in addition to other updates as specified in Notice PIH 2016-04
  • Modifications to audit requirements to account for the redesignation of regulations to 2 CFR Part 200
  • Clarifications on the use of administrative fees per Notice PIH 2015-17
  • Revised reporting procedures for executive compensation as delineated in Notice PIH 2015-14
  • Changes to requirements regarding portability as set forth in the streamlining portability final rule
  • Modifications to account for the updated VMS user manual
  • The addition of several new exhibits to illustrate and explain financial concepts and processes
  • Insertion of additional citations and references to substantiate source material
  • Other modifications and clarifications to bring the content current with HUD regulations and guidance

Questions about your revision services subscriptions? Contact Laurie Durrett in our accounting department and she’ll be happy to assist you.

NMA revision services provide a yearly update to your NMA Master Books and model policies with explanations and guidance regarding the most current HUD rules and regulations. To stay updated on the latest program information, try a free 30-day trial subscription to the PIH Alert. Email sales@nanmckay.com to get started.

Topics: books and revision services, criminal records, fair housing, portability, Program News and Notices, recertification, rent calculation, streamlining, utilities

Congratulations to Sheron Stepney!

Posted by NMA on Aug 2, 2016 11:28:04 AM

Congratulations to Sheron Stepney at the East St. Louis Housing Authority, the winner of our #ThrowbackThursday contest! She shared a fantastic #NMAthrowback from 2001 on our Facebook page and has won an NMA Master Book of her choice. Thanks to everyone who participated!

NMA’s Master Book series is a complete program guide providing you with detailed explanations on how to apply the latest rules and regulations for the public housing and housing choice voucher programs.

These books clarify tough HUD regulations and are a valuable asset to anyone working in the affordable housing industry. NMA's revision services team has been working hard to get the latest editions of our Master Books written, published, and shipped to you.

2016: COMING SOON! For 2016, the NMA HCV Executive Management Master Book has been brought current with all recent regulatory requirements and guidance, including:

  • Sweeping changes brought about by the final rule on streamlining administration regulations, issued March 8, 2016, including modifications regarding verification, utility reimbursements, annual and interim reexaminations, and inspection protocol, among other areas of program administration
  • Changes to account for the final rule on streamlining portability, issued August 20, 2015
  • The addition of a new section on required PHA policies and policy development, with a focus on the consolidated plan, the PHA plan, the assessment of fair housing (AFH), and the administrative plan
  • Updates regarding the use of arrest records in denials and terminations per Notice PIH 2015-19
  • Other minor modifications and clarifications to bring the content current with HUD regulations and guidance

2016: COMING SOON! For 2016, the NMA HCV Housing Quality Standards (HQS) Master Book has been brought current with all recent regulatory requirements and guidance, including:

  • Several changes regarding inspection requirements brought about by the final rule on streamlining administration regulations, issued March 8, 2016
  • Further clarifications on the streamlining rule as described in Notice PIH 2016-05, which provided implementation guidance on various aspects of the rule
  • Other clarifications and corrections to bring the content current with HUD regulations and guidance, including topics such as lead-based paint and inspection accuracy

Got questions about the final rules on streamlining administrative regulations and portability? Don’t miss Nan’s legislative update at the The Housing Conference next month, where she’ll discuss acts of Congress, regulation changes, and what’s ahead for 2017.

Topics: books and revision services, criminal records, fair housing, inspections, portability, Program News and Notices, recertification, streamlining, utilities

Managing Portability

Posted by NMA on Jul 7, 2016 9:33:00 AM

NMA senior trainer Gail Gillispie will be presenting a session on portability at The Housing Conference in San Antonio

Gail Gillispie brings to her position as NMA senior trainer extensive knowledge of federally subsidized housing programs and two decades of experience in property management and development. Her knowledge and experience are complemented by a keen aptitude for analysis, an informed perspective on housing issues, a vivacious personality, and superb communication and presentation skills. Gail will be presenting the following session at The Housing Conference this September in San Antonio, Texas.

Regulatory Knowledge for Smart Management

Managing Portability
Presenter, Gail Gillispie

Portability is always a hot topic, and with the recent issuance of Notice PIH 2016-09, many PHAs have more questions than answers. We'll cover the new notice in depth, including its changes related to last year's streamlining portability final rule. This session will also focus on the responsibilities of both the initial and receiving PHAs and how to track key portability functions. To manage the portability process effectively, you must create systems and tools to monitor and track the status of portable families. We will be utilizing the HUD-52665 Family Portability Information form to outline the process and provide you with a tool to successfully track the status of portable families.

Gail and other industry experts are available for limited free one-hour Q&A sessions at The Housing Conference to registered participants. Don’t delay, signups are first-come, first-served! Register online or email sales@nanmckay.com for more information.

Topics: final rule, PIH notices, portability, streamlining, The Housing Conference, Trainers and Consultants

Agenda now available for 2016 national conference

Posted by NMA on Jun 22, 2016 11:23:46 AM

Just one week left for early bird pricing! Register by June 30 to receive the best rates for The Housing Conference.

The updated agenda is now available here. Industry experts will present sessions and panels on the latest topics in affordable housing, including:

  • Affirmatively furthering fair housing (AFFH) final rule
  • Community partnerships
  • Community Development Block Grants (CDBG)
  • Creating an ongoing leasing plan
  • Family self-sufficiency and resident opportunities
  • Insurance for development projects
  • Rent reasonableness
  • Technology strategies
  • Strategies for success in HCV audits
  • Upcoming legislation
  • New inspection protocol for the voucher program
  • Best practices in managing portability
  • Best practices in managing VASH vouchers
  • Best practices in preventing shortfall
  • Best practices in public housing unit turnover and vacancy tracking
  • RAD post-closing operational transition for PBRA and PBV
  • What to consider before applying for the MTW program

Presented by NMA and HAI Group, this year's conference in San Antonio, Texas, will also feature a roundtable panel session with NMA Housing Awards winners.

The Housing Conference

Visit our website to register!

Topics: CDBG, fair housing, FSS, HAI Group, inspections, MTW, NMA Housing Awards, Partnerships, PBRA, PBV, portability, Program News and Notices, RAD, rent reasonableness, ROSS, The Housing Conference, UPCS-V, VASH

Affordable housing news 6/10/16

Posted by NMA on Jun 10, 2016 4:06:40 PM

HUD’s Office of Public and Indian Housing (PIH) has posted an updated version of Form HUD-52665, Family Portability Information. The form has a new revision date (6/2016) and expiration date (4/30/2018), and also includes revisions to account for changes brought about by the Streamlining Portability Final Rule, including:

  • A new field has been added in Part II-A to indicate the receiving PHA’s administrative fee rate.
  • Instructions in Part II-B of the form have been revised to state that this part must be completed by the receiving PHA and received by the initial PHA within 90 days following the expiration date of the initial PHA’s voucher, and that for changes in the family status or billing amount, Part II-B must be completed and sent within 10 working days of the effective date of the change.
  • What was previously section 5 of Part II-B has now been broken out into two separate entries numbered 5 and 6. Subsequent sections have been renumbered.
  • Section 9 of Part II-B (formerly 8) now includes a note that the form must be submitted again once the outcome of the family’s search is known.
  • Section 10 (formerly 9) covering billing information now contains fields to account for ongoing administrative fee-related revisions in the final rule.
  • A comments section is now included on the last page.

The updated form is available in on HUDCLIPS. In other news this week:

CBPP: Federal housing spending is poorly matched to need

NCSHA: HUD proposes broadband infrastructure requirement for multifamily housing

Topics: capital fund, CDBG, Choice Neighborhoods, PBV, portability, Program News and Notices

HUD issues notice on portability

Posted by NMA on Jun 9, 2016 11:17:18 AM

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On Monday HUD’s Office of Public and Indian Housing (PIH) issued Notice PIH 2016-09 to provide guidance on moves with continued assistance by families in the housing choice voucher (HCV) program, both within a PHA’s jurisdiction and outside it under portability. The notice updates previous guidance, such as guidance issued under Notice PIH 2012-42, by incorporating changes resulting from last year’s streamlining portability final rule, in addition to providing guidance on briefings and suspension of the voucher term. Notable highlights include the following:

  • The section on fair housing and equal opportunity requirements has been updated to account for the affirmatively furthering fair housing (AFFH) final rule, further guidance on voucher extensions as a reasonable accommodation, and limited English proficiency (LEP) requirements.
  • A new section has been added which focuses on the changes to the required contents of family briefings resulting from the streamlining portability final rule. The section covers the explanation on how portability works, explanation on the advantages of moving to areas with low concentrations of low-income families, information on selecting a unit, explanation on how voucher suspension works under the current regulation (since it is now required), and the list of landlords or other resources, specifically in terms of how the list should line up with AFFH requirements.
  • Much information has been added addressing required suspension of the voucher term, including general requirements and information on the impact of suspension on the initial billing deadline.
  • A section on denying family requests to move has been added, taking into account mandatory denials, discretionary denials, and exceptions under the Violence against Women Act (VAWA). Denying requests due to insufficient funding is also covered in detail in its own section.
  • The notice discusses the use of email or other delivery confirmation method, and supports HUD’s use of email as the preferred method.
  • Processing responsibilities of the initial PHA are detailed in the notice, including the initial PHA’s role regarding new requirements on the family selecting the receiving PHA. In addition to more basic procedural elements, this section also provides guidance on the use of special purpose vouchers.
  • Of course, processing responsibilities of the receiving PHA are also specified. Items of note in this section include rescreening, voucher extensions, when the family decides not to lease in the PHA’s jurisdiction, and absorption. The notice also covers ongoing responsibilities of the receiving PHA, including use of special purpose vouchers, 50058s, and if the family decides to port to another jurisdiction.
  • The notice provides guidance on administrative fees, including the administrative fee structure changes under the streamlining portability final rule.
  • Finally, the notice goes into great detail on portability billing. Of these remaining sections, only the section on billing the initial PHA contains substantive changes from the previous notice.

Notice PIH 2016-09 will be effective until amended, superseded, or rescinded.

Got questions about portability? Don't miss Nan's legislative update at the The Housing Conference this September, where she'll discuss the latest rules and regulations, including the new portability notice. Register now, early bird pricing ends June 30!

Topics: fair housing, final rule, LEP, PIH notices, portability, Program News and Notices, reasonable accommodation, streamlining, The Housing Conference, VAWA

HUD notifies PHAs of increase in admin fee proration

Posted by NMA on Jun 3, 2016 11:12:03 AM

In a letter to executive directors dated May 26, HUD announced an increase in the calendar year (CY) 2016 estimated fee proration factor from 80 percent to approximately 84 percent.

The letter, from Principal Assistant Deputy Secretary Lourdes Castro-Ramirez, states that HUD has identified additional funds to support ongoing administrative fees. The reconciliation process for the first quarter of CY 2016 will reflect the increased proration.

Interested in learning more about how to maximize your funding? NMA offers several related classes, including HCV Financial Management, with upcoming sessions in Tallahassee, FL, and Seattle, WA, and HCV Financial Accounting and Reporting, with upcoming sessions in Providence, RI, and Richmond, VA. For more information, contact sales@nanmckay.com.

Topics: financial management, MTW, portability, Program News and Notices

NMA's 2016 model policies shipped to subscribers!

Posted by NMA on May 26, 2016 10:55:58 AM

We're pleased to announce that the 2016 editions of our model policies have shipped out! All revision service customers should receive these within a week or so.

2016: For 2016, the NMA Model Administrative Plan and Guide has been brought current with all recent regulatory requirements and guidance, including:

  • Sweeping changes brought about by the final rule on streamlining administrative regulations, issued March 8, 2016, including modifications regarding verification, utility reimbursements, the earned income disallowance, annual and interim reexaminations, inspection protocol, among other areas of program administration
  • Further clarifications on the streamlining rule as described in Notice PIH 2016-05, which provided implementation guidance on various aspects of the rule
  • Updates to policies on the use of arrest records per Notice PIH 2015-19
  • Clarifications regarding the definition of tuition, as specified in Notice PIH 2015-21
  • Other minor modifications and clarifications to bring the content current with HUD regulations and guidance

2016: For 2016, the NMA Model Admissions and Continued Occupancy Policy (ACOP) and Guide has been brought current with all recent regulatory requirements and guidance, including:

  • Sweeping changes brought about by the final rule on streamlining administrative regulations, including modifications regarding verification, utility reimbursements, the earned income disallowance, annual and interim reexaminations, calculating rents for mixed families, grievances, and the community service requirement, among others
  • Implementation guidance on the final rule as described in Notices PIH 2016-05 and PIH 2016-06
  • Further clarifications on the community service requirement found in Notice PIH 2015-12
  • Modifications to policies on phasing-in flat rents per Notice PIH 2015-13
  • Updates on the use of arrest records as described in Notice PIH 2015-19
  • Revision of the definition of tuition specified in Notice PIH 2015-21
  • Discussion in the model ACOP instruction guide on over-income families following the letter to executive directors issued September 3, 2015
  • Other minor changes and clarifications throughout to bring the content current with HUD regulations and guidance

2016: For 2016, the NMA Public Housing Assessment System (PHAS) Master Book has been brought current with all recent regulatory requirements and guidance, including:

  • Revisions regarding Notice PIH 2015-12 on the community service and self-sufficiency requirement (CSSR)
  • Modifications concerning the redesignation of 24 CFR Part 85 to 2 CFR Part 200
  • Updates to relevant references, including regulatory updates for the final rule on streamlining administrative regulations, issued March 8, 2016
  • Other corrections and modifications for clarity and ease of reading

2016: COMING SOON! For 2016, the NMA Housing Choice Voucher (HCV) Master Book has been brought current with all recent regulatory requirements and guidance, including:

  • Sweeping changes brought about by the final rule on streamlining administrative regulations, issued March 8, 2016, including modifications regarding verification, utility reimbursements, the earned income disallowance, annual and interim reexaminations, and inspection protocol, among other areas of program administration
  • Further clarifications on the streamlining rule as described in Notice PIH 2016-05, which provided implementation guidance on various aspects of the rule
  • Changes to account for the final rule on streamlining portability, issued August 20, 2015
  • Updates regarding the use of arrest records in denials and terminations per Notice PIH 2015-19
  • Revisions for Notice PIH 2016-02 on enhanced voucher requirements for over-housed families
  • Other minor modifications and clarifications to bring the content current with HUD regulations and guidance

Questions about your revision services subscriptions? Contact Laurie Durrett in our accounting department and she'll be happy to assist you.

NMA revision services provide a yearly update to your NMA Master Books and model policies with explanations and guidance regarding the most current HUD rules and regulations. To stay updated on the latest program information, try a free 30-day trial subscription to the PIH Alert. Email sales@nanmckay.com to get started.

Topics: books and revision services, community service, criminal records, EID, flat rent, HQS, inspections, over-income families, PIH Alert, portability, Program News and Notices, recertification, rent calculation, streamlining, utilities

Q&A: Where are the HUD letters to EDs?

Posted by NMA on May 12, 2016 9:48:20 AM

hands-raised.jpgQUESTION    Recently I saw a reference to a "letter to executive directors" from HUD. I am the ED in my agency and I never received this letter. Are they talking about a paper letter? Where can I find letters to EDs on HUD’s website?

ANSWER    In the past couple of years, HUD has issued several important pieces of guidance in the format of letters to executive directors. Some of the notices contain implementation requirements for new rules or policies (for example, a September letter added 30 days to the portability billing deadline for the HCV program). The HUD letters are transmitted via email and usually they are not posted to HUD’s website.

Some recent examples of letters to executive directors include:

So where does HUD get email addresses for PHA executive directors? The addresses are pulled from the HA Profiles module in HUD’s Inventory Management System/Public and Indian Housing Information Center (IMS/PIC). The contact information is entered by PHA staff and must be updated as needed. The HA Profiles page includes links to a "walkthrough" guide for using the module and a set of frequently asked questions.

If your agency is not receiving these important emails from HUD, there could be several reasons:

  • The email address in HA Profiles no longer exists
  • The email address exists but an employee has left and no one is checking his or her email
  • The email inbox is full
  • The emails are being intercepted by a firewall or anti-spam program

We recommend that you first check the information in the HA Profiles module to make sure that the email address under the Contact tab is current. Next verify that the email inbox can receive mail, and finally, check the settings for your anti-spam software.

Are you a PIH Alert subscriber? Every Friday, the PIH Alert includes one frequently asked question (FAQ) submitted by our readers. Sign up today for a free 30-day trial subscription! Email sales@nanmckay.com to get started. To submit your question, email Annie Stevenson at annie@nanmckay.com with the subject line "FAQ Friday."

Topics: final rule, FMR, IMS/PIC, PIH Alert, portability, Program News and Notices, Q&A

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