All Topics     |     Industry News     |     Knowledge Base     |     Company News     |     Product Updates

Are your NMA Master Books up to date?

Posted by NMA on Nov 2, 2016 9:36:18 AM

NMA’s revision services team has been working hard to get the latest editions of our Master Books written, published, and shipped to you!

2016: COMING SOON! For 2016, the NMA Public Housing Master Book has been brought current with all recent regulatory requirements and guidance, including:

  • Sweeping changes brought about by the final rule on streamlining administration regulations, issued March 8, 2016, including modifications regarding verification, utility reimbursements, annual and interim reexaminations, and proration of assistance for mixed families, among other areas of program administration
  • Implementation guidance on the final rule as described in Notices PIH 2016-05 and PIH 2016-06
  • Updates regarding the use of arrest records in denials and terminations per Notice PIH 2015-19
  • Other minor modifications and clarifications to bring the content current with HUD regulations and guidance

2016: COMING SOON! For 2016, the NMA Housing Choice Voucher (HCV) Financial Management and Reporting Master Book has been brought current with all recent regulatory requirements and guidance, including:

  • Clarifications for HAP funding allocations based on the 2016 appropriations act, in addition to other updates as specified in Notice PIH 2016-04
  • Modifications to audit requirements to account for the redesignation of regulations to 2 CFR Part 200
  • Clarifications on the use of administrative fees per Notice PIH 2015-17
  • Revised reporting procedures for executive compensation as delineated in Notice PIH 2015-14
  • Changes to requirements regarding portability as set forth in the streamlining portability final rule
  • Modifications to account for the updated VMS user manual
  • The addition of several new exhibits to illustrate and explain financial concepts and processes
  • Insertion of additional citations and references to substantiate source material
  • Other modifications and clarifications to bring the content current with HUD regulations and guidance

Questions about your revision services subscriptions? Contact Laurie Durrett in our accounting department and she’ll be happy to assist you.

NMA revision services provide a yearly update to your NMA Master Books and model policies with explanations and guidance regarding the most current HUD rules and regulations. To stay updated on the latest program information, try a free 30-day trial subscription to the PIH Alert. Email [email protected] to get started.

Topics: books and revision services, criminal records, fair housing, portability, Program News and Notices, recertification, rent calculation, streamlining, utilities

Congratulations to Sheron Stepney!

Posted by NMA on Aug 2, 2016 11:28:04 AM

Congratulations to Sheron Stepney at the East St. Louis Housing Authority, the winner of our #ThrowbackThursday contest! She shared a fantastic #NMAthrowback from 2001 on our Facebook page and has won an NMA Master Book of her choice. Thanks to everyone who participated!

NMA’s Master Book series is a complete program guide providing you with detailed explanations on how to apply the latest rules and regulations for the public housing and housing choice voucher programs.

These books clarify tough HUD regulations and are a valuable asset to anyone working in the affordable housing industry. NMA's revision services team has been working hard to get the latest editions of our Master Books written, published, and shipped to you.

2016: COMING SOON! For 2016, the NMA HCV Executive Management Master Book has been brought current with all recent regulatory requirements and guidance, including:

  • Sweeping changes brought about by the final rule on streamlining administration regulations, issued March 8, 2016, including modifications regarding verification, utility reimbursements, annual and interim reexaminations, and inspection protocol, among other areas of program administration
  • Changes to account for the final rule on streamlining portability, issued August 20, 2015
  • The addition of a new section on required PHA policies and policy development, with a focus on the consolidated plan, the PHA plan, the assessment of fair housing (AFH), and the administrative plan
  • Updates regarding the use of arrest records in denials and terminations per Notice PIH 2015-19
  • Other minor modifications and clarifications to bring the content current with HUD regulations and guidance

2016: COMING SOON! For 2016, the NMA HCV Housing Quality Standards (HQS) Master Book has been brought current with all recent regulatory requirements and guidance, including:

  • Several changes regarding inspection requirements brought about by the final rule on streamlining administration regulations, issued March 8, 2016
  • Further clarifications on the streamlining rule as described in Notice PIH 2016-05, which provided implementation guidance on various aspects of the rule
  • Other clarifications and corrections to bring the content current with HUD regulations and guidance, including topics such as lead-based paint and inspection accuracy

Got questions about the final rules on streamlining administrative regulations and portability? Don’t miss Nan’s legislative update at the The Housing Conference next month, where she’ll discuss acts of Congress, regulation changes, and what’s ahead for 2017.

Topics: books and revision services, criminal records, fair housing, inspections, portability, Program News and Notices, recertification, streamlining, utilities

Senate passes HOTMA

Posted by NMA on Jul 15, 2016 12:20:35 PM

Senate passes HOTMA

Last night the Senate voted to approve the Housing Opportunity through Modernization Act of 2016 (HOTMA). The bill, which was passed by the House of Representatives in February, is expected to be signed into law next week. The bill has received widespread support from industry groups and advocacy organizations.

The new law contains a number of changes to program rules for the public housing and housing choice voucher (HCV) programs, homeless and veteran programs, and the Housing Opportunities for Persons with AIDS (HOPWA) program.

Here is a brief synopsis of major HOTMA changes. Remember that HUD must complete the formal rulemaking process before changes take effect.

Revisions to the calculation of annual and adjusted income

  • After the initial year of assistance, prior-year income use is mandatory. Adjustments will be available to reflect current income
  • Exclusion of imputed asset income, unless net assets exceed $50,000
  • Increase in the allowance for elderly and disabled families from $400 to $525
  • Deduction for medical expenses which exceed 10 percent of annual income (changed from 3 percent)
    • Hardship exemptions required

Changes impacting the public housing and HCV programs

  • Requirement to provide a preference or priority for financial assistance to U.S. citizens or nationals before any alien who is otherwise eligible for assistance
  • Revisions to inspection requirements for the HCV program, including authorization for permitting families to occupy a unit prior to inspection (where the unit has been inspected within the past 24 months and no life-threatening deficiencies were found)
  • Imposition of an asset cap of $100,000
  • Optional termination of tenancy for public housing residents whose annual income exceeds 120 percent of fair market rent for two years
  • Changes to rules governing interim reexaminations
    • Interim decreases required only if rent will decrease by 10 percent or more
    • Interim increases required if rent will increase by 10 percent or more

Other HOTMA changes

  • Options to increase the allowable percentage of project-based vouchers (PBVs) and to extend PBV contract terms
  • Requirements for HUD to provide PHAs with
    • Data on local utility consumption for use in determining utility allowances
    • Guidelines for minimum heating requirements in public housing

Click here for a Congressional summary of HOTMA or here for the full text.

Got questions about HOTMA? Don’t miss Nan’s legislative update at the The Housing Conference this September, where she’ll discuss acts of Congress, regulation changes, and what's ahead for 2017.

Topics: HOTMA, inspections, over-income families, PBV, Program News and Notices, recertification, rent calculation, seniors and elderly, utilities, veterans, voucher reform legislation

NMA's 2016 model policies shipped to subscribers!

Posted by NMA on May 26, 2016 10:55:58 AM

We're pleased to announce that the 2016 editions of our model policies have shipped out! All revision service customers should receive these within a week or so.

2016: For 2016, the NMA Model Administrative Plan and Guide has been brought current with all recent regulatory requirements and guidance, including:

  • Sweeping changes brought about by the final rule on streamlining administrative regulations, issued March 8, 2016, including modifications regarding verification, utility reimbursements, the earned income disallowance, annual and interim reexaminations, inspection protocol, among other areas of program administration
  • Further clarifications on the streamlining rule as described in Notice PIH 2016-05, which provided implementation guidance on various aspects of the rule
  • Updates to policies on the use of arrest records per Notice PIH 2015-19
  • Clarifications regarding the definition of tuition, as specified in Notice PIH 2015-21
  • Other minor modifications and clarifications to bring the content current with HUD regulations and guidance

2016: For 2016, the NMA Model Admissions and Continued Occupancy Policy (ACOP) and Guide has been brought current with all recent regulatory requirements and guidance, including:

  • Sweeping changes brought about by the final rule on streamlining administrative regulations, including modifications regarding verification, utility reimbursements, the earned income disallowance, annual and interim reexaminations, calculating rents for mixed families, grievances, and the community service requirement, among others
  • Implementation guidance on the final rule as described in Notices PIH 2016-05 and PIH 2016-06
  • Further clarifications on the community service requirement found in Notice PIH 2015-12
  • Modifications to policies on phasing-in flat rents per Notice PIH 2015-13
  • Updates on the use of arrest records as described in Notice PIH 2015-19
  • Revision of the definition of tuition specified in Notice PIH 2015-21
  • Discussion in the model ACOP instruction guide on over-income families following the letter to executive directors issued September 3, 2015
  • Other minor changes and clarifications throughout to bring the content current with HUD regulations and guidance

2016: For 2016, the NMA Public Housing Assessment System (PHAS) Master Book has been brought current with all recent regulatory requirements and guidance, including:

  • Revisions regarding Notice PIH 2015-12 on the community service and self-sufficiency requirement (CSSR)
  • Modifications concerning the redesignation of 24 CFR Part 85 to 2 CFR Part 200
  • Updates to relevant references, including regulatory updates for the final rule on streamlining administrative regulations, issued March 8, 2016
  • Other corrections and modifications for clarity and ease of reading

2016: COMING SOON! For 2016, the NMA Housing Choice Voucher (HCV) Master Book has been brought current with all recent regulatory requirements and guidance, including:

  • Sweeping changes brought about by the final rule on streamlining administrative regulations, issued March 8, 2016, including modifications regarding verification, utility reimbursements, the earned income disallowance, annual and interim reexaminations, and inspection protocol, among other areas of program administration
  • Further clarifications on the streamlining rule as described in Notice PIH 2016-05, which provided implementation guidance on various aspects of the rule
  • Changes to account for the final rule on streamlining portability, issued August 20, 2015
  • Updates regarding the use of arrest records in denials and terminations per Notice PIH 2015-19
  • Revisions for Notice PIH 2016-02 on enhanced voucher requirements for over-housed families
  • Other minor modifications and clarifications to bring the content current with HUD regulations and guidance

Questions about your revision services subscriptions? Contact Laurie Durrett in our accounting department and she'll be happy to assist you.

NMA revision services provide a yearly update to your NMA Master Books and model policies with explanations and guidance regarding the most current HUD rules and regulations. To stay updated on the latest program information, try a free 30-day trial subscription to the PIH Alert. Email [email protected] to get started.

Topics: books and revision services, community service, criminal records, EID, flat rent, HQS, inspections, over-income families, PIH Alert, portability, Program News and Notices, recertification, rent calculation, streamlining, utilities

HUD publishes new guidance on streamlining final rule

Posted by NMA on Apr 12, 2016 12:52:19 PM

govt-columns.jpgThe Department of Housing and Urban Development (HUD) has published a 33-page notice containing guidance for implementing the streamlining final rule. The streamlining rule was published on March 8 in the Federal Register. Notice PIH 2016-05 is dated April 7, 2016.

The notice includes a three-page narrative followed by 15 attachments, each addressing a separate provision of the streamlining rule. Each attachment describes the applicable regulation, the programs to which the rule applies, a background and description of the change, whether the change is mandatory or discretionary, and the effective date for the change.

In the narrative portion of the notice, HUD discusses the requirement for revisions to an agency’s administrative plan and/or admissions and continued occupancy policies (ACOP). PHA policies must be revised prior to the implementation of discretionary changes. Each PHA must also determine whether policy revisions constitute a significant amendment to the agency plan, and if so, must follow the agency plan amendment process before implementing the change. Furthermore, the notice states that a PHA must begin the process of revising its administrative plan/ACOP/agency plan as soon as possible so that modifications may be implemented in a timely manner.

The notice’s 15 individual attachments contain implementation guidance for regulatory changes to the following program areas:

  • Verification of social security numbers
  • Definition of extremely low-income families
  • Exclusion of mandatory education fees
  • Streamlined annual reexaminations for fixed sources of income
  • Earned income disregard
  • Family declaration of assets which do not exceed $5,000
  • Utility reimbursements
  • Public housing rents for mixed families
  • Self-certification for the community service requirement
  • Public housing grievance procedures
  • Biennial inspections and use of alternative inspections
  • HQS reinspection fees
  • Exception payment standards as reasonable accommodations
  • Regular and interim reexaminations
  • Utility allowance schedules

HUD followed that guidance with Notice PIH 2016-06, “Administering the Self-Certification Flexibility when Verifying Community Service and Self-Sufficiency Requirement (CSSR) Compliance.” The notice provides clarification of the self-certification option introduced in the streamlining final rule, specifically regarding tenant notification and validation requirements.

Under the streamlining rule, agencies adopting a policy permitting self-certification of community service compliance must notify residents of the option. The notice contains revised versions of Attachment A (Entrance Acknowledgment) and Attachment B (Annual Renewal) containing the required language. The attachments are examples and are not HUD-required forms.

The notice directs PHAs that plan to accept self-certifications to develop standardized forms which must include:

  • A statement that the resident has completed the number of hours listed and this statement is subject to penalties of perjury
  • The number of hours and type of activity (community service or self-sufficiency) that the resident completed
  • The name of the organization or person for which the activity was completed
  • The address of the organization or person
  • The phone number of the organization or person, and
  • A contact person in the organization or the person for which the activity was completed

PHAs that adopt a policy for accepting self-certification must validate a sample of the certifications through third-party documentation. The required sample size, based on a universe of residents who submitted self-certifications, is shown in Appendix C to the notice. For example, a PHA with a universe of 27 self-certifications must validate at least 21 self-certifications. Validation procedures must follow the verification requirements of Notice PIH 2010-19.

As explained in the notice, PHAs must update their community service policies prior to accepting resident self-certifications, and may only accept such certifications prospectively.

For residents under lease at the time the PHA amends its policies, the PHA must review annual compliance and obtain third-party verification for that lease cycle. However, for any subsequent lease cycles beginning after the PHA has adopted the policy change, the PHA may accept resident self-certifications for those periods. A PHA may not accept resident self-certifications for tenants subject to a work-out agreement until the resident has completed, and the PHA has verified through a third party, that the resident has completed the required hours.

Our technical writers and subject matter experts are currently working on a revision to both our model ACOP and model administrative plan. Because the streamlining final rule includes several new policy options, we will be issuing a special mid-year revision rather than having customers wait for the standard annual revision. We were in the process of formatting the revision when HUD released these two clarifying notices, and are now going back to rework our revisions. This has pushed our timeline back a bit.

Once the revision is done, we’ll be releasing it in two ways: we will announce on our website and in the PIH Alert when electronic copies are available to be emailed by request, and we will also offer copies on CD through the mail. I anticipate that the electronic copies will be ready in about three weeks. Once you see our announcement, you can just request that we email them to you. If you’d prefer to get them through the mail, those will take longer since you have to wait for us to print CDs and ship them, probably about a month from now.

We have also reviewed all our seminars and updated them with new guidance as needed.

HCV seminars updated for the streamlining final rule:

Public housing seminars updated for the streamlining final rule:

Multifamily seminars updated for the streamlining final rule:

Thank you to all our subscribers and students. If you have any questions, you can get in touch with the NMA team by emailing [email protected] or calling us at (800) 783-3100.

Senior trainer Samantha Sowards has been a part of the NMA team since 2008. As NMA’s manager of curriculum development, Samantha oversees publications from concept and creation through the ongoing revision process, including NMA Master Books, model policies, and handbooks.

Topics: books and revision services, community service, EID, eligibility, final rule, HQS, inspections, occupancy, PIH notices, Program News and Notices, reasonable accommodation, rent calculation, streamlining, Trainers and Consultants, utilities

Subscribe to our blog via email!    

Posts by Topic

see all