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Are your NMA Master Books up to date?

Posted by NMA on Nov 2, 2016 9:36:18 AM

NMA’s revision services team has been working hard to get the latest editions of our Master Books written, published, and shipped to you!

2016: COMING SOON! For 2016, the NMA Public Housing Master Book has been brought current with all recent regulatory requirements and guidance, including:

  • Sweeping changes brought about by the final rule on streamlining administration regulations, issued March 8, 2016, including modifications regarding verification, utility reimbursements, annual and interim reexaminations, and proration of assistance for mixed families, among other areas of program administration
  • Implementation guidance on the final rule as described in Notices PIH 2016-05 and PIH 2016-06
  • Updates regarding the use of arrest records in denials and terminations per Notice PIH 2015-19
  • Other minor modifications and clarifications to bring the content current with HUD regulations and guidance

2016: COMING SOON! For 2016, the NMA Housing Choice Voucher (HCV) Financial Management and Reporting Master Book has been brought current with all recent regulatory requirements and guidance, including:

  • Clarifications for HAP funding allocations based on the 2016 appropriations act, in addition to other updates as specified in Notice PIH 2016-04
  • Modifications to audit requirements to account for the redesignation of regulations to 2 CFR Part 200
  • Clarifications on the use of administrative fees per Notice PIH 2015-17
  • Revised reporting procedures for executive compensation as delineated in Notice PIH 2015-14
  • Changes to requirements regarding portability as set forth in the streamlining portability final rule
  • Modifications to account for the updated VMS user manual
  • The addition of several new exhibits to illustrate and explain financial concepts and processes
  • Insertion of additional citations and references to substantiate source material
  • Other modifications and clarifications to bring the content current with HUD regulations and guidance

Questions about your revision services subscriptions? Contact Laurie Durrett in our accounting department and she’ll be happy to assist you.

NMA revision services provide a yearly update to your NMA Master Books and model policies with explanations and guidance regarding the most current HUD rules and regulations. To stay updated on the latest program information, try a free 30-day trial subscription to the PIH Alert. Email sales@nanmckay.com to get started.

Topics: books and revision services, criminal records, fair housing, portability, Program News and Notices, recertification, rent calculation, streamlining, utilities

Q&A: HOTMA implementation

Posted by NMA on Oct 3, 2016 2:01:08 PM

Q&A: HOTMA implementationQUESTION    We understand that HOTMA was signed into law by the president on July 29, 2016. Inasmuch as there are many substantive administrative changes to the HCV and public housing programs contained in this new law, we are wondering whether PHAs need to await the issuance of a HUD notice before they implement these changes (for example, increase in elderly/disabled deduction, asset limitations, reporting changes of 10 percent or more) or whether PHAs are obligated to immediately adopt these changes even before HUD issues new rules clarifying this new law? We have many recertifications in the pipeline and an answer to this question will obviously impact these pipeline cases.

ANSWER    Most provisions of the Housing Opportunity through Modernization Act of 2016 (HOTMA) will not take effect until HUD has completed the formal rulemaking process. This typically involves issuance of a proposed rule, review of public comments, and publication of a final rule. Changes would likely go into effect 30 days after publication of the final rule, so it may be a year or more before PHAs are permitted to implement the new law.

Five self-implementing provisions of HOTMA were discussed in a letter to executive directors dated September 26. While the remaining HOTMA changes will be implemented through the formal rulemaking process, these five sections became effective immediately upon enactment. Implementation requirements are described below.

Reasonable accommodation payment standards: Section 102(d) of HOTMA provides that PHAs may establish, without HUD approval, a payment standard of up to 120 percent of the fair market rent (FMR) as a reasonable accommodation for a person with a disability. Since this option was made available under the March 8 streamlining final rule, no further action is required.

Fair market rents: Two changes involving FMRs are included in Section 107 of HOTMA. The first change involves HUD’s methods for establishing and publishing FMRs. HUD will no longer publish “proposed” and “final” versions of the FMRs, but PHAs and other interested parties may comment on the FMRs and request HUD to reevaluate them in a jurisdiction before those rents become effective. FMRs for fiscal year 2017 were published on August 26 using the new method.

HOTMA also provides that no PHA in the housing choice voucher (HCV) program is required, as a result of a reduction in the FMR, to reduce the payment standard applied to a family continuing to reside in a unit under a housing assistance payment (HAP) contract at the time the FMR was reduced. PHAs must adopt policies in their administrative plans that further explain this provision. According to the letter:

Effective July 29, 2016, PHAs may choose, but are no longer required, to reduce the payment standard for a family that remains under HAP contract at the family’s second annual reexamination if, as the result of a decrease in the FMR, the payment standard would otherwise fall outside the basic range. HUD will issue additional guidance on this change in the future.

Family Unification Program (FUP) changes: HOTMA expanded FUP eligibility and increased time limits for eligible youth. The changes were effective upon enactment. HUD issued a letter to FUP executive directors on August 29 to ensure awareness of the changes.

Citizenship preference: This provision applies only to Guam and requires a preference for U.S. citizens and nationals over citizens of the Marshall Islands, Micronesia, and Palau. It was effective upon enactment of HOTMA.

Exception to resident board member requirement: HOTMA provides an exception to the requirement that the board must include at least one public housing resident for the Housing Authority of the County of Los Angeles and for any PHA in the states of Alaska, Iowa, and Mississippi. Since the provision has been in effect for a number of years through appropriations acts, no further action is required.

The letter contained the following guidance on HOTMA implementation:

All of the other sections in HOTMA that impact the HCV and public housing programs require that HUD first issue a notice or regulation for the provision to become effective. Until HUD issues the applicable notices or regulations, your PHA may not implement those additional sections. This information will also be transmitted in the near future via a Federal Register notice.

We realize that many PHAs are eager to implement the flexibilities and other statutory changes provided under HOTMA, so please be assured that HUD is working diligently to develop and provide the necessary implementation guidance in a timely manner. If you have any questions, please send them to HOTMAquestions@hud.gov.

Are you a PIH Alert subscriber? Every Friday, the PIH Alert includes one frequently asked question (FAQ) submitted by our readers. To submit your question, email Annie Stevenson at annie@nanmckay.com with the subject line "FAQ Friday." If you'd like to try a free 30-day trial subscription to the PIH Alert, email sales@nanmckay.com to get started.

Topics: appropriations, final rule, FMR, HOTMA, PIH Alert, Program News and Notices, proposed rule, Q&A, reasonable accommodation, recertification, rent calculation, seniors and elderly, streamlining, voucher reform legislation

Congratulations to Sheron Stepney!

Posted by NMA on Aug 2, 2016 11:28:04 AM

Congratulations to Sheron Stepney at the East St. Louis Housing Authority, the winner of our #ThrowbackThursday contest! She shared a fantastic #NMAthrowback from 2001 on our Facebook page and has won an NMA Master Book of her choice. Thanks to everyone who participated!

NMA’s Master Book series is a complete program guide providing you with detailed explanations on how to apply the latest rules and regulations for the public housing and housing choice voucher programs.

These books clarify tough HUD regulations and are a valuable asset to anyone working in the affordable housing industry. NMA's revision services team has been working hard to get the latest editions of our Master Books written, published, and shipped to you.

2016: COMING SOON! For 2016, the NMA HCV Executive Management Master Book has been brought current with all recent regulatory requirements and guidance, including:

  • Sweeping changes brought about by the final rule on streamlining administration regulations, issued March 8, 2016, including modifications regarding verification, utility reimbursements, annual and interim reexaminations, and inspection protocol, among other areas of program administration
  • Changes to account for the final rule on streamlining portability, issued August 20, 2015
  • The addition of a new section on required PHA policies and policy development, with a focus on the consolidated plan, the PHA plan, the assessment of fair housing (AFH), and the administrative plan
  • Updates regarding the use of arrest records in denials and terminations per Notice PIH 2015-19
  • Other minor modifications and clarifications to bring the content current with HUD regulations and guidance

2016: COMING SOON! For 2016, the NMA HCV Housing Quality Standards (HQS) Master Book has been brought current with all recent regulatory requirements and guidance, including:

  • Several changes regarding inspection requirements brought about by the final rule on streamlining administration regulations, issued March 8, 2016
  • Further clarifications on the streamlining rule as described in Notice PIH 2016-05, which provided implementation guidance on various aspects of the rule
  • Other clarifications and corrections to bring the content current with HUD regulations and guidance, including topics such as lead-based paint and inspection accuracy

Got questions about the final rules on streamlining administrative regulations and portability? Don’t miss Nan’s legislative update at the The Housing Conference next month, where she’ll discuss acts of Congress, regulation changes, and what’s ahead for 2017.

Topics: books and revision services, criminal records, fair housing, inspections, portability, Program News and Notices, recertification, streamlining, utilities

Senate passes HOTMA

Posted by NMA on Jul 15, 2016 12:20:35 PM

Senate passes HOTMA

Last night the Senate voted to approve the Housing Opportunity through Modernization Act of 2016 (HOTMA). The bill, which was passed by the House of Representatives in February, is expected to be signed into law next week. The bill has received widespread support from industry groups and advocacy organizations.

The new law contains a number of changes to program rules for the public housing and housing choice voucher (HCV) programs, homeless and veteran programs, and the Housing Opportunities for Persons with AIDS (HOPWA) program.

Here is a brief synopsis of major HOTMA changes. Remember that HUD must complete the formal rulemaking process before changes take effect.

Revisions to the calculation of annual and adjusted income

  • After the initial year of assistance, prior-year income use is mandatory. Adjustments will be available to reflect current income
  • Exclusion of imputed asset income, unless net assets exceed $50,000
  • Increase in the allowance for elderly and disabled families from $400 to $525
  • Deduction for medical expenses which exceed 10 percent of annual income (changed from 3 percent)
    • Hardship exemptions required

Changes impacting the public housing and HCV programs

  • Requirement to provide a preference or priority for financial assistance to U.S. citizens or nationals before any alien who is otherwise eligible for assistance
  • Revisions to inspection requirements for the HCV program, including authorization for permitting families to occupy a unit prior to inspection (where the unit has been inspected within the past 24 months and no life-threatening deficiencies were found)
  • Imposition of an asset cap of $100,000
  • Optional termination of tenancy for public housing residents whose annual income exceeds 120 percent of fair market rent for two years
  • Changes to rules governing interim reexaminations
    • Interim decreases required only if rent will decrease by 10 percent or more
    • Interim increases required if rent will increase by 10 percent or more

Other HOTMA changes

  • Options to increase the allowable percentage of project-based vouchers (PBVs) and to extend PBV contract terms
  • Requirements for HUD to provide PHAs with
    • Data on local utility consumption for use in determining utility allowances
    • Guidelines for minimum heating requirements in public housing

Click here for a Congressional summary of HOTMA or here for the full text.

Got questions about HOTMA? Don’t miss Nan’s legislative update at the The Housing Conference this September, where she’ll discuss acts of Congress, regulation changes, and what's ahead for 2017.

Topics: HOTMA, inspections, over-income families, PBV, Program News and Notices, recertification, rent calculation, seniors and elderly, utilities, veterans, voucher reform legislation

NMA's 2016 model policies shipped to subscribers!

Posted by NMA on May 26, 2016 10:55:58 AM

We're pleased to announce that the 2016 editions of our model policies have shipped out! All revision service customers should receive these within a week or so.

2016: For 2016, the NMA Model Administrative Plan and Guide has been brought current with all recent regulatory requirements and guidance, including:

  • Sweeping changes brought about by the final rule on streamlining administrative regulations, issued March 8, 2016, including modifications regarding verification, utility reimbursements, the earned income disallowance, annual and interim reexaminations, inspection protocol, among other areas of program administration
  • Further clarifications on the streamlining rule as described in Notice PIH 2016-05, which provided implementation guidance on various aspects of the rule
  • Updates to policies on the use of arrest records per Notice PIH 2015-19
  • Clarifications regarding the definition of tuition, as specified in Notice PIH 2015-21
  • Other minor modifications and clarifications to bring the content current with HUD regulations and guidance

2016: For 2016, the NMA Model Admissions and Continued Occupancy Policy (ACOP) and Guide has been brought current with all recent regulatory requirements and guidance, including:

  • Sweeping changes brought about by the final rule on streamlining administrative regulations, including modifications regarding verification, utility reimbursements, the earned income disallowance, annual and interim reexaminations, calculating rents for mixed families, grievances, and the community service requirement, among others
  • Implementation guidance on the final rule as described in Notices PIH 2016-05 and PIH 2016-06
  • Further clarifications on the community service requirement found in Notice PIH 2015-12
  • Modifications to policies on phasing-in flat rents per Notice PIH 2015-13
  • Updates on the use of arrest records as described in Notice PIH 2015-19
  • Revision of the definition of tuition specified in Notice PIH 2015-21
  • Discussion in the model ACOP instruction guide on over-income families following the letter to executive directors issued September 3, 2015
  • Other minor changes and clarifications throughout to bring the content current with HUD regulations and guidance

2016: For 2016, the NMA Public Housing Assessment System (PHAS) Master Book has been brought current with all recent regulatory requirements and guidance, including:

  • Revisions regarding Notice PIH 2015-12 on the community service and self-sufficiency requirement (CSSR)
  • Modifications concerning the redesignation of 24 CFR Part 85 to 2 CFR Part 200
  • Updates to relevant references, including regulatory updates for the final rule on streamlining administrative regulations, issued March 8, 2016
  • Other corrections and modifications for clarity and ease of reading

2016: COMING SOON! For 2016, the NMA Housing Choice Voucher (HCV) Master Book has been brought current with all recent regulatory requirements and guidance, including:

  • Sweeping changes brought about by the final rule on streamlining administrative regulations, issued March 8, 2016, including modifications regarding verification, utility reimbursements, the earned income disallowance, annual and interim reexaminations, and inspection protocol, among other areas of program administration
  • Further clarifications on the streamlining rule as described in Notice PIH 2016-05, which provided implementation guidance on various aspects of the rule
  • Changes to account for the final rule on streamlining portability, issued August 20, 2015
  • Updates regarding the use of arrest records in denials and terminations per Notice PIH 2015-19
  • Revisions for Notice PIH 2016-02 on enhanced voucher requirements for over-housed families
  • Other minor modifications and clarifications to bring the content current with HUD regulations and guidance

Questions about your revision services subscriptions? Contact Laurie Durrett in our accounting department and she'll be happy to assist you.

NMA revision services provide a yearly update to your NMA Master Books and model policies with explanations and guidance regarding the most current HUD rules and regulations. To stay updated on the latest program information, try a free 30-day trial subscription to the PIH Alert. Email sales@nanmckay.com to get started.

Topics: books and revision services, community service, criminal records, EID, flat rent, HQS, inspections, over-income families, PIH Alert, portability, Program News and Notices, recertification, rent calculation, streamlining, utilities

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