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PIH explains obligations for January, posts new 2015 op sub tools

Posted by BEMuser on Dec 26, 2014 1:24:54 PM

In a document emailed Wednesday, HUD’s Office of Public and Indian Housing (PIH) informed PHAs that funding for the first month of calendar year (CY) 2015 should be available in eLOCCS by January 1 at the latest. PIH based the first round of 2015 funding on 82.35 percent of estimated project eligibility levels for CY 2015. The email includes a couple of important messages for PHAs:

  • If the first round of funding exceeds a PHA’s estimate of actual eligibility, the PHA should “refrain from drawing any excess funds.”
  • If a PHA receives funding for a project ineligible for CY 2015 funding, the PHA should notify its HUD field office by January 7.

In a second email Wednesday, PIH announced that it has posted new versions of the HUD-52722 and -52723 Excel tools and updated user guides:

Because of issues users were experiencing with the initial version of the tools, new versions were posted to the op sub web site. These new versions appear to resolve issues for the vast majority of users that were having issues. Whether or not users were having issues with the version of the tools originally posted to our web site, we are asking that the current version of the tools (52723 Version 2.0, and 52722 Version 2.03) be submitted to field offices to avoid potential downstream issues. Given that PHAs have 16 business days to submit the tools (as compared to 14 business days last year), and the tools are about 80% prepopulated, we are not extending the timeline for making submissions at this time. However, we are holding that possibility open if a significant number of users continue to experience issues.

Below are links to the new versions and their accompanying user guides:

You’ll also find these links, along with related materials, on the CY 2015 subsidy processing page at the operating fund Web site.

Editor's note: We were unable to open the HUD-52723 Excel file.

Topics: LOCCS, operating subsidy

PIH issues notice on 2015 op sub eligibility calculations and revised preliminary eligibility report for 2014

Posted by BEMuser on Aug 21, 2014 12:51:50 PM

On Tuesday HUD’s Office of Public and Indian Housing (PIH) issued Notice PIH 2014-19 to provide instructions for the calculation of 2015 operating subsidy eligibility. The content of the notice is similar to the content of last year’s notice on the same subject (PIH 2013-16), but it’s not identical. For this reason, we recommend a close reading of the entire text. A few new and noteworthy additions:

  • Because PHAs are no longer required to enter unit status data into HUD-52723s, the burden on PHAs ultimately will decrease as redundant reporting requirements are eliminated. In general, HUD anticipates only limited unit status changes. However, it is essential that PHAs ensure that all data on their operating subsidy forms are correct so as to provide for accurate funding. Agencies may work with their respective HUD field office to edit their unit status data.
  • HUD will notify PHAs via the Financial Management Division (FMD)'s mailing list when it has generated its list of projects determined to be eligible for 2015 operating subsidy. If you see any errors on the list, you should notify your HUD field office within 10 business days after the list is published.
  • No date is given for when the PIH office expects to deploy the 2015 Excel tools or when they will be due. The tentative submission schedule will be posted here.
  • PHAs are reminded that operating subsidy provided to PHAs must be obligated by PHAs by the end of the calendar year for which it was appropriated. Thus, CY 2015 operating subsidy must be obligated by PHAs no later than December 31, 2015. Consistently, HUD appropriation acts have defined an obligation as a binding agreement that will require an outlay or expenditure of funds immediately or in the future. Because 24 CFR part 990 permits PHAs to accumulate reserves (referred to as excess cash in 24 CFR 990.280), disbursements of operating subsidy in LOCCS constitute both an obligation and expenditure. To the extent that a PHA has not disbursed all CY 2015 operating subsidy in LOCCS by December 31, 2015, it should maintain sufficient documentation to demonstrate that any balance remaining in LOCCS is obligated.
  • HUD has partnered with the Environmental Protection Agency (EPA) to encourage PHAs to use the EPA’s Energy Star Portfolio Manager system to manage their utility consumption. To facilitate this, HUD is exploring ways to import data directly from EPA’s Portfolio Manager to prepopulate 52722 tools. HUD currently prepopulates 52722 tools with rolling base data, with PHAs entering data for the current year. HUD plans to roll out Portfolio Manager for PHAs to use on a voluntary basis in CY 2015. HUD will publish a notice providing instructions and guidance for PHAs interested in utilizing Portfolio Manager for CY 2015.

In an email sent today to the Financial Management Division (FMD) mailing list, HUD announced that it has posted a second preliminary eligibility report, post revisions, for the calendar year (CY) 2014 operating subsidy. The report has been posted to the CY 2014 operating subsidy website. According to the email:

This report reflects revisions submitted to date, as well as new projects.  This is one of the last opportunities PHAs will have to confirm that their eligibility amount is accurate.  PHAs should review the eligibility report immediately, and contact their field office if there is any discrepancy.

The email also states that today’s report does not include flat rent adjustments. A report with flat rent adjustments included will be posted shortly. To join the PH-FMD mailing list, click here.

To receive updates and analysis on the latest PIH notices, subscribe to NMA's PIH Alert and receive a daily email with breaking news and other important information for PHAs and housing professionals.

Topics: energy efficiency, flat rent, green building, LOCCS, operating subsidy, PIH notices

Government shutdown: What you need to know

Posted by BEMuser on Oct 1, 2013 9:23:24 AM

Many PHAs are asking, "What does the shutdown mean to our agency and the families we serve?" Yesterday, the Department of Housing and Urban Development (HUD) posted a 67-page contingency plan which provides some guidance to PHAs on the impacts of a lapse in appropriations due to the federal government shutdown.

According to the contingency plan, PHAs will continue to be able to access HUD's Office of Public and Indian Housing (PIH) secure systems, such as the Voucher Management System (VMS), the PIH Information Center (PIC) system, the Enterprise Income Verification (EIV) system, and the Line of Credit Control Systems (LOCCS), among others. However, although HUD's PIH systems will be largely available, PIH staff and contractors will not be available to answer questions regarding the systems. RAD applications will continue to be accepted, but they will not be reviewed until after the shutdown.

HCV housing assistance payments and administrative fee funding for the month of October are scheduled to be disbursed to PHAs according to the regular schedule, but any November funding is contingent upon the outcome of the government shutdown. Any public housing operating subsidy or capital funds that have already been obligated through LOCCS can be drawn down, but additional funding is also contingent on the shutdown. As a result of the funding uncertainty, PHAs should carefully monitor their financial situations throughout the government shutdown.

  • PIH staff will not be attending any meetings or conducting monitoring or technical assistance visits at PHAs
  • REAC inspections will not be conducted
  • PIH staff will not be available to answer any non-emergency questions from PHAs, residents, or others
  • Contact information for PIH emergency operations during the government shutdown will be posted on the HUD website

For further details on the portion of the contingency plan that concerns programs administered by PIH, see pages 7 and 57–63. NMA will continue to update the blog as more information on the government shutdown becomes available.

Topics: appropriations, EIV, government shutdown, IMS/PIC, LOCCS, RAD, VMS

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