HUD’s Office of Public and Indian Housing (PIH) posted the 2018 administrative fee tables for the voucher program. As a document accompanying the tables explains, there are two fee rates for each PHA, Column A and Column B. As usual, the Column A rate applies to the first 7,200 unit months leased in calendar year (CY) 2018, and the Column B rate applies to all remaining unit months leased. These fees apply to PHA-owned units as well as to non-PHA-owned units. As the document also explains:
- PIH will once again follow a “hold harmless” rule. So PHAs that would otherwise have seen their fee rates go down in 2018 will receive the 2017 rates instead.
- The fee rates for each PHA are those rates covering the areas in which each PHA has the greatest proportion of its participants. A PHA with participants in more than one fee area may request that the PIH office establish a blended fee rate schedule that will consider proportionately all areas in which participants are located. Once a blended rate schedule is calculated, it will be used to determine the PHA’s fee eligibility for all quarters of CY 2018. A PHA that received a blended fee rate schedule for 2017 will not receive it automatically for 2018. Instructions for applying and the deadline date for submitting requests will be detailed in the 2018 HCV funding implementation notice.
- A PHA that operates over multiple counties may request higher administrative fees. To request higher fees, a PHA must submit specific financial documents to the Financial Management Center (FMC). Documents, submission requirements, and the deadline date for submitting requests will be detailed in the upcoming implementation notice.
- Current administrative fee disbursements are based on the most recent leasing data available and an estimated proration. PHAs should not assume that the fees actually earned for CY 2018 will match the funds being disbursed. Each PHA’s fee eligibility will be calculated after the Voucher Management System (VMS) data for each quarter is available. Each PHA’s fees will be prorated if necessary to ensure that fees granted do not exceed appropriated funds.
- Due to the new billing requirements under the final portability rule, receiving PHAs must calculate the lesser of 80% of the initial PHA’s column B administrative fee rate (then prorated to the national proration level) or 100% of their own column B administrative fee rate (then prorated to the national proration level). The PHA may use a national proration rate of 77% for CY 2018 billings. Going forward, although the national proration level will change, the “lesser of” calculation provided in the final portability rule will continue. An example of the prorated calculation is provided.
- In addition to the voucher program, the 2018 administrative fee rates apply to the Moderate Rehabilitation program and the Five-Year Mainstream program.
You’ll find links to the 2018 administrative fee tables and the document that accompanies them on the HCV home page.