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2017 NMA Master Book updates

Posted by NMA on Sep 19, 2017 5:09:00 AM

master-book-updates.jpgNMA's revision services team has been working hard to get the latest editions of our Master Books written, published, and out to you! These books have been brought current with all recent regulatory updates, including HOTMA, VAWA 2013, and more. 

2017: For the 2017 revision, the NMA Family Self-Sufficiency (FSS) Master Book has been been brought current with all recent regulatory updates, in addition to making the following additions and clarifications:

  • Several additions and modifications to account for the impact of the Rental Assistance Demonstration (RAD) program on FSS
  • Clarifications regarding the ability of ineligible immigrants to participate in FSS
  • Additional references for use in FSS program administration
  • Other corrections and changes for accuracy, logical flow, and ease of reading

2017: For the 2017 revision, the NMA HCV Executive Management Master Book has been been brought current with all recent HUD requirements and guidance, including the following:

  • Changes brought about by the final rule on small area fair market rents (SAFMRs), published November 16, 2016, specifically as relevant to rent reasonableness and changes in payment standard amounts
  • Modifications per the HOTMA implementation guidance published in the Federal Register on January 18, 2017, which revised some requirements for inspections, the
  • Project-Based Voucher program, and special housing types
  • Multiple revisions to account for changes brought about by the final rule implementing VAWA 2013, also published November 16, 2016
  • Other fair housing-related changes with respect to the OGC guidance on harassment and discriminatory practices, the use of nuisance ordinances, and limited English Proficiency, respectively
  • Other modifications for clarity, accuracy, and ease of reading

2017: For the 2017 revision, the NMA HCV Housing Qualty Standards Master Book has been completely revised, updated, and reformatted. This means that the book has an entirely new, streamlined look. The new book has likewise been brought current with all recent HUD requirements and guidance, edited for ease of reading, and is now presented in a more user-friendly format.

2017: For the 2017 revision, the NMA Housing Choice Voucher (HCV) Master Book has been been brought current with all recent HUD requirements and guidance, including the following:

  • Changes with respect to moves with continued assistance as specified in Notice PIH 2016-09
  • Modifications regarding the definition of independent student set forth in the Additional Supplementary Guidance on the eligibility of independent students under Section 8, issued September 21, 2016
  • Multiple revisions to account for changes brought about by the final rule implementing VAWA 2013, published November 16, 2016, including the addition of a sample Emergency Transfer Plan and several new HUD-required forms
  • Changes brought about by the final rule on small area fair market rents (SAFMRs), also published November 16, 2016, specifically as relevant to rent reasonableness and changes in payment standard amounts
  • Revision of rent reasonableness criteria under the Project-Based Voucher program, and the addition of a completely new section on administering PBVs under the Rental Assistance Demonstration (RAD PBV)
  • Updated reference citations for consistency as well as other minor modifications for clarity, accuracy, and ease of reading

2017: For the 2017 revision, the NMA Public Housing Assessment System (PHAS) Master Book includes the following revision:

  • An explanation of PHAS scoring for conversions under the Rental Assistance Demonstration (RAD) program

In addition, revision service subscribers and customers who purchase the product for the first time along with the revision service will also receive a copy of NMA’s Public Housing Occupancy Tool and its accompanying instructions for use (a $249 value). This tool allows agencies to track occupancy data by development as well as portfolio, do trend analysis, and spot problem areas quickly. A large portion of the PHAS score is dependent upon keeping your units filled, and this tool can help to ensure there are no surprises when it comes time for HUD’s evaluation.

2017: For 2017, the NMA Public Housing Management (PHM) Master Book has been brought current with all recent regulatory updates, including:

  • Sweeping changes brought about by the Streamlining Administration Regulations Final Rule, issued March 8, 2016, including modifications regarding verification, utility reimbursements, annual and interim reexaminations, and proration of assistance for mixed families, among other areas of program administration
  • Implementation guidance on the streamlining rule as described in Notices PIH 2016-05 and PIH 2016-06
  • Modifications for the final rule implementing VAWA 2013, issued November 16, 2016
  • Modifications for the final rule Instituting Smoke-Free Housing in Public Housing, issued December 5, 2016
  • Other minor modifications and clarifications to bring the content current with HUD regulations and guidance

2017: The 2017 edition of the NMA Uniform Physical Condition Standards (UPCS) Master Book CD has been brought current with all regulatory guidance, resources, and tools, including:

  • The addition of UPCS Guidance and Protocol Clarifications from May 2016
  • The addition of Inspector Notice 2016-03 on UPCS deficiencies and industry standard repairs
  • Removal of obsolete software and other outdated reference materials

Questions about your revision services subscriptions? Contact Laurie Durrett in our accounting department and she'll be happy to assist you.

NMA revision services provide a yearly update to your NMA Master Books and model policies with explanations and guidance regarding the most current HUD rules and regulations. To stay updated on the latest program information, try a free 30-day trial subscription to the PIH Alert. Email sales@nanmckay.com to get started.

Topics: books and revision services, FSS, HOTMA, PIH Alert, Program News and Notices, public housing management, RAD, UPCS, VAWA

HCV and PH question: VAWA certification issues

Posted by NMA on Sep 18, 2017 8:52:04 AM

VAWA certification issuesQUESTION     Is the PHA allowed to question a client’s VAWA certification? A client has requested a mid-year transfer based on a list of claimed incidents (stalking). The alleged perpetrator is a former significant other of the client. The case manager questions whether any of these incidents actually happened. The case manager suspects that the client may be claiming VAWA protections in order to leverage a transfer to a more desirable dwelling unit. Is the PHA allowed to ask questions or to investigate the current whereabouts of the alleged perpetrator?

ANSWER     No, the PHA is not permitted to investigate the client’s claims for protections under the Violence Against Women Act (VAWA). The regulation governing permissible documentation requirements is at 24 Code of Federal Regulations (CFR) 5.2007(b). The rule states that the PHA may accept an individual’s verbal statement, or may request documentary evidence such as a certification (Form HUD-5382).

While the PHA may request third-party documentation if there is conflicting evidence (for example, when two household members each claim to be the victim), the PHA cannot investigate further. The staff member’s suspicion does not rise to the level of reliable conflicting evidence.

Here is an excerpt from Notice PIH 2017-08:

PHAs and owners are prohibited from conducting further fact finding for the purpose of trying to verify the “validity” of an applicant or tenant’s victim status. For example, PHAs and owners are prohibited from conducting interviews with neighbors or employers to determine if the applicant or tenant is “really” a victim of domestic violence, dating violence, sexual assault or stalking. Doing so would be in violation of the documentation requirements of the VAWA final rule and may result in a violation of the victim confidentiality requirements of the VAWA final rule.

However, if the PHA or owner already has or regularly receives reliable information that conflicts with the submitted documentation the PHA may require third-party documentation of victim status, based on information outside of the submitted documentation. Examples of reliable information include surveillance footage, police report(s), and other verifiable information. This information must not be collected for the purpose of discrediting claims for VAWA protections, but may be collected for other legitimate reasons; such as addressing safety in the community.

Are you a PIH Alert subscriber? Every Friday, the PIH Alert includes one frequently asked question (FAQ) submitted by our readers. Sign up today for a free 30-day trial subscription! Email sales@nanmckay.com to get started. To submit your question, email Annie Stevenson at annie@nanmckay.com with the subject line "FAQ Friday."

Topics: PIH Alert, Program News and Notices, Q&A, VAWA

NMA Model Policies: Second revision for 2017

Posted by NMA on Sep 15, 2017 5:02:00 AM

NMA Model Policies: Second revision for 2017Our technical writers and subject matter experts have just completed a special mid-year revision to both our Model Administrative Plan and Model ACOP. These revisions incorporate extensive policy changes brought about by Notice PIH 2017-08, Violence Against Women Reauthorization Act of 2013 (VAWA) guidance  published this past May, along with additional revisions due to January’s Lead-Based Paint Final Rule.

If you are a subscriber to our Model Admin Plan or Model ACOP revision services, you should have received the files. If you are a subscriber and did not receive an email with the revision files, please send your current information via email to Marné Cales including:

  1. Your agency name and mailing address.
  2. Name, phone number, and email address of the contact person for the revision service. If your agency has multiple revisions and would like different people to receive revisions, please identify which person should receive each revision.

NMA Model Administrative Plan and Guide 

2017: The bulk of the changes for the second revision for 2017 of the NMA Model Administrative Plan and Guide are due to the issuance of Notice PIH 2017-08, which provided guidance on the implementation of the VAWA 2013 final rule. This affected multiple chapters and required extensive revisions throughout the plan. In addition, the Model Administrative Plan has also been brought current with all recent HUD requirements and guidance, including the following:

  • Changes with respect to the alternative requirements set forth in FR Notice 12/29/14, which prohibited denial of assistance or termination for failure to comply with the Family Self-Sufficiency (FSS) contract of participation
  • Additional changes with respect to the Lead-Based Paint final rule, particularly as it relates to housing quality standards (HQS)
  • Updates to the policies and procedures regarding hearings and rehearings to clarify and more closely match regulations
  • Other clarifications and corrections to bring the content current with HUD regulations and guidance

NMA Model Admissions and Continued Occupancy Policy (ACOP) and Guide 

2017: The bulk of the changes for the second revision for 2017 of the NMA Model Admissions and Continued Occupancy Policy (ACOP) and Guide are due to the issuance of Notice PIH 2017-08, which provided guidance on the implementation of the VAWA 2013 final rule. This affected multiple chapters and required extensive revisions throughout the plan. In addition, the Model ACOP also contains multiple clarifications and corrections to bring the content current with HUD regulations and guidance.

Questions about your revision services subscriptions? Contact Laurie Durrett in our accounting department and she'll be happy to assist you.

NMA revision services provide a yearly update to your NMA Master Books and model policies with explanations and guidance regarding the most current HUD rules and regulations. To stay updated on the latest program information, try a free 30-day trial subscription to the PIH Alert. Email sales@nanmckay.com to get started.

Topics: books and revision services, domestic violence, FSS, HQS, PIH Alert, Program News and Notices, VAWA, lead-based paint

HUD suspends mandatory SAFMRs

Posted by NMA on Aug 15, 2017 9:00:12 AM

govt-columns.jpgIn a letter to PHAs dated August 11, HUD announced that it has suspended the mandatory use of small area fair market rents (SAFMRs) for a period of two years. The suspension applies to 23 of the 24 metropolitan areas which had been selected to use SAFMRs beginning on October 1, 2017. The requirement has been suspended for two years, until October 1, 2019.

According to the letter, HUD decided to suspend the requirement for three reasons:

  • Interim findings of the SAFMR demonstration, in operation since 2012, indicate the need for further analysis of benefits and costs
  • Responses to HUD’s request for comments on regulatory reform recommended a suspension of the requirement
  • HUD has not yet provided guidance and technical assistance

The letter further states that PHAs may request permission from HUD to implement SAFMRs on a voluntary basis. Some PHAs may have already prepared for implementation and may wish to proceed. HUD will expedite the approval process for PHAs impacted by the suspension of mandatory SAFMRs.

PHAs designated to use 50th-percentile FMRs, for which the three-year authorization period did not expire before January 17, 2017, will continue to use them until October 1, 2019. These PHAs will then transition to the use of SAFMRs.

HUD plans to provide implementation guidance and training on all aspects of the rule, including voluntary use of SAFMRs and options for PHAs operating in 50th-percentile FMR jurisdictions. Questions may be directed to HUD field offices or to SAFMR_Rule@hud.gov.

To receive more updates and analysis like this on the latest HUD news, subscribe to NMA’s PIH Alert and receive a daily email with breaking stories and other important information for PHAs and housing professionals.

Topics: flat rent, FMR, PIH Alert, Program News and Notices

Register now for the latest guidance

Posted by NMA on May 31, 2017 12:12:19 PM

Housing Help Sessions

What is a Housing Help Session, you ask? Our longtime customers will remember them previously known as Lunch ‘n’ Learns. They’re a very popular way to get the latest program guidance in a convenient two-hour online session.

Following is the schedule of Housing Help Sessions for summer 2017. The links below will take you to the registration page.


DATE CATEGORY TOPIC HOST
Fri. 6/30 VAWA Session The Violence Against Women Act (VAWA) 2013
  • Learn what's new for your agency in VAWA 2013
  • Understand VAWA's basic requirements, including notification, confidentiality, and how VAWA applies to both applicants and participants
  • PIH Alert subscribers save $30 on registration
Annie Stevenson
Fri. 7/14 PBV Session Changes to the PBV Program under HOTMA
  • Learn how HUD's HOTMA implementation notice affects the project-based voucher (PBV) program
  • Major changes include when the PHA inspects units, the number of PBV units in the project, the definition of excepted units, the definition of PHA-owned units, and the length of the PBV HAP contract
  • PIH Alert subscribers save $30 on registration
Samantha Sowards

Topics: HOTMA, Housing Help Sessions, PBV, PIH Alert, Program News and Notices, Trainers and Consultants, VAWA

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